The Work Order – Show Organizer report provides a printable recap and detailed work orders for products and services to be delivered to show management. It includes delivery locations, scheduled times, ordered items, notes, and optional history information.
Description
The Work Order – Show Organizer report provides a printable record of items and services to be delivered for show management within an event.
The report contains two main sections: Recap and Individual Work Orders. Both are included by default, but you can customize the output using the Print Options parameter.
Report Details
Recap
The Recap section provides a consolidated list of work orders, including order numbers, location information, and scheduled delivery times.
You can choose to display start times only or both start and end times.
Individual Work Orders
The Individual Work Orders section provides detailed information for each work order, including ordered items, notes, and other relevant order details.
Additional print options allow you to include history information and item-level dates and times.
Landscape Version
A landscape version of this report is also available. See Work Order - Show Organizer (Landscape) for additional information.
Contact support@tellingstone.com if you are interested in using the landscape version.
Report Example
Available Filters
Use the following filters to select work orders, specify delivery dates, and customize the information included in the report.
| Field Name | Available Values | Default |
|---|---|---|
| Event | Choose from any event | All future events and events within the last 30 days |
| Status(es) | Payment Pending Confirmed |
All order statuses |
| Order # | Optionally enter an order number to generate a work order for a single order | All orders within the selected event |
| Deliver Start Date | Beginning delivery date of items to include | Beginning event date |
| Deliver End Date | Ending delivery date of items to include | Event end date |
| Create Start Date/Time | Any date or date and time | Beginning event date |
| Create End Date/Time | Any date or date and time | Now |
| Order Modify Start Date/Time | Any date or date and time | Beginning of time |
| Order Modify End Date/Time | Any date or date and time | Now |
| Item Modify Start Date/Time | Any date or date and time | Beginning of time |
| Item Modify End Date/Time | Any date or date and time | Now |
| Revenue Type(s) | Any revenue type defined for the store | All Revenue Types |
| Sort By | Location/Booth Number Date Order # Location Then Booth Exhibitor Name |
Booth |
| Product(s) | All products ordered in the event | All products |
| Customer Type(s) | Standard Exhibitor Show Organizer EAC |
Show Organizer |
| Delivery Status | All Not Delivered Delivered |
All |
| Location(s) | All locations defined for booths in the event | All |
| Pavilion(s) | All pavilions defined for booths in the event | All |
| Print Options | Recap (Start Times Only) Recap (Start & End Times) Individual Work Orders History Item Dates & Times |
Recap (Start Times Only) Individual Work Orders |
Filter Details
Event: Selects the event for which work orders are generated. The event list includes future events and events within the last 30 days by default.
Status(es): Determines which order statuses are included in the report. The documented available statuses are Payment Pending and Confirmed. The default is listed as all order statuses.
Order #: Allows you to generate a work order for a specific order. When no individual order is specified, all orders within the selected event are included.
Deliver Start Date and Deliver End Date: Define the delivery date range for items included in the report. By default, the range covers the beginning through the end of the selected event.
Create Start Date/Time and Create End Date/Time: Define the date and time range used to filter orders by creation date. The default range begins on the event's starting date and ends at the current date and time.
Order Modify Start Date/Time and Order Modify End Date/Time: Define a date and time range for order modifications. By default, the range extends from the beginning of time through now.
Item Modify Start Date/Time and Item Modify End Date/Time: Define a date and time range for item modifications. Only items modified within the specified range are returned.
By default, the range extends from the beginning of time through now.
Date and Time Entry: Creation and modification filters accept a date alone or a date with a specific time, such as 3/11/2012 8am through 3/11/2012 3pm.
Revenue Type(s): Allows you to limit the report to selected revenue types. All Revenue Types are included by default.
Sort By: Controls the order in which work orders are displayed. Available options include Location/Booth Number, Date, Order #, Location Then Booth, and Exhibitor Name. The documented default is Booth.
Product(s): Allows you to limit the report to selected products ordered within the event. All products are included by default.
Customer Type(s): Determines which customer types are included in the report. Available options are Standard Exhibitor, Show Organizer, and EAC. The default is Show Organizer.
Delivery Status: Determines whether the report includes all items, only undelivered items, or only delivered items. All is selected by default.
Location(s): Allows you to limit the report to selected booth locations within the event. All locations are included by default.
Pavilion(s): Allows you to limit the report to selected pavilions within the event. All pavilions are included by default.
Print Options: Determines which sections and additional information are included in the report.
- Recap (Start Times Only): Includes a summary of work orders showing scheduled start times.
- Recap (Start & End Times): Includes a summary showing both scheduled start and end times.
- Individual Work Orders: Includes detailed information for each work order.
- History: Includes work order history.
- Item Dates & Times: Includes item-level dates and times.
By default, Recap (Start Times Only) and Individual Work Orders are selected.
Tip: For a concise schedule of work to be completed, select one of the Recap options. For fulfillment teams that need individual order instructions, include Individual Work Orders and optionally enable Item Dates & Times for additional scheduling detail.
Sample Report
Open the Work Order – Show Organizer PDF to see an example of the finished report.